Important Dates | Recurring Meetings | Reporting Timeline
IMPORTANT DATES |
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DATES |
ACTIVITY |
NOTES |
| Wednesdays at noon (eastern) | Weekly Research Meeting | Contact Admin Director to be added to calendar invite |
| January | REU Applications Open | |
| February 27 | Annual Report Due | The annual report is due to NSF five weeks prior to the site visit |
| February | REU Applications Close | |
| February | REU Follow-up Survey Conducted | |
| March | All ERC Meeting | |
| April 3-5 | Site Visit | The renewal site visit date will be announced soon |
| May | Summer Programs Begin | REM, REU, RET |
| May | Academic Year End Surveys Conducted | |
| June | Receive Results from Climate Survey | |
| June | Submit Budget Request to NSF | |
| June | Send Project Reports to IPAB/SAB for Feedback | |
| June | REU and REM Pre Surveys Conducted | |
| July | Preliminary Rounds of Perfect Pitch of 3MT Competition | |
| July | REU Post, REU Mentor, REM Post, and REM Mentor Surveys Conducted | |
| August | Summer Programs End | REU, REM, RET |
| August | SLC Elections | |
| August 31 | Trainee Service Award Nominations Due | |
| TBD | Annual Retreat |
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| September | Annual Retreat Survey Conducted | |
| September | Advisory Board Meetings | |
| September | Perfect Pitch or 3MT Competition | |
| September | SWOT Reports | |
| September 30 | Reporting/Financial Year Ends | |
| October 1 | Reporting/Financial Year Begins | |
| October | Bi-annual all ERC Meeting | |
| November | Climate Survey Conducted | |
| November | Send Project Reports to IPAB/SAB for Feedback | |
RECURRING MEETINGS |
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DATES |
ACTIVITY |
NOTES |
| Wednesdays at noon | Weekly Research Meeting | Please contact Administrative Director to be added to calendar invite |
| Monthly at 3 pm (eastern), third Monday | MSC Test-Bed Meeting | Please contactAdministrative Director if you are interested in being added to the distribution list |
| Monthly at 1 pm (eastern), fourth Wednesday | T Cell Test-Bed Meeting | Please contact Administrative Director if you are interested in being added to the distribution list |
| Monthly at 2 pm (eastern), second Tuesday | iPSC Test-Bed Meeting | Please contact Administrative Director if you are interested in being added to the distribution list |
| Bi-weekly on Tues at 2 pm (eastern) | Project: Assessment and Characterization of CAR-T Cells | Please contact Administrative Director if you are interested in being added to the distribution list |
| Bi-weekly on Thurs at 10 am (eastern) | Project: Identification of MSC Critical Quality Attributes | Please contact Steve Stice if you are interested in being added to the distribution list |
| Bi-weekly on Fri at 10 am (eastern) | Project: Development of Supply Chain and Process Modeling (T Cell) | Please contact Kevin Wang if you are interested in being added to the distribution list |
| Bi-weekly on Thurs at 2 pm (eastern) | Project: Effects on MSC Secretome | Please contact Administrative Director if you are interested in being added to the distribution list |
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Monthly at 2 pm (eastern), third Monday |
Project: Thrust 1 Imaging | Please contact Administrative Director if you are interested in being added to the distribution list |
REPORTING TIMELINE |
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DATES |
ACTIVITY |
NOTES |
| February 10 | Annual Report Text Due | Pillar leads should finalize their section of the report by February 10 |
| February 27 | Annual Report Due | The annual report is due to NSF five weeks prior to the site visit |
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March |
Powerpoint Slides for Next Site Visit Due | |
| April 3-5 | Site Visit | Please continue to HOLD the week of April 30-May 5, 2023 |
| June | Response to Site Visit | |
| June 15 | Six Month Project Reports Due | Project leads must submit reports prior to June 15 |
| July | PIs Must Check Their Available Balances and Expend before Sept 30 with Less than 20% Carryover | PIs must report to Lois and Krish on spending-down plan if needed |
| July | Cost Share Report Due | Site PIs must submit cost share report to Krish and Lois |
| August | Next Year's Budget Due | Site PIs must provide next year's budget to Lois |
| September 30 | Reporting/Fiscal Year Ends | |
| October 1 | Reporting//Fiscal Year Begins | |
| October | Submit Your Reportable Activities from Previous Year and COI | All of CMaT is responsible |
| October | Update List of People from Each Project | All of CMaT is responsible |
| October | Biosketches and Current and Pending for Report Due | Due from leadership committe, thrust leads, and test-bed leads |
| November | Cost Share Report Due | Site PIs must submit cost share report to Krish and Lois |
| December 10 | 6 Month Project Reports Due | Due from project leads |
| December 10 | Project Quad Charts Due | Due from project leads |
| December 10 | Updated Milestones Due | Due from pillar leads |